Fwd: [Chairs] For Action: INCITS File Retention Policy Review - Request for Comments Due by October 20, 2009

Kevin D Butt kdbutt at us.ibm.com
Tue Sep 22 16:55:33 PDT 2009

Formatted message: <a href="http://www.t10.org/cgi-bin/ac.pl?t=r&f=r0909224_f.htm">HTML-formatted message</a>

I agree with your suggestion.  I personally have searched the T10 website 
for proposals dating back to 1998 and was glad to find those I was 
interested in.
Kevin D. Butt
SCSI & Fibre Channel Architect, Tape Firmware
MS 6TYA, 9000 S. Rita Rd., Tucson, AZ 85744
Tel: 520-799-5280
Fax: 520-799-2723 (T/L:321)
Email address: kdbutt at us.ibm.com
John Lohmeyer <lohmeyer at t10.org>
T10 Reflector <t10 at t10.org>
Steve Wilson <swilson at Brocade.COM>, Lynn Barra <lbarra at itic.org>
09/22/2009 04:14 PM
Fwd: [Chairs] For Action:  INCITS File Retention Policy Review	- Request 
for Comments Due by October 20, 2009
The below email was sent to the chairs and vice-chairs of INCITS technical 
committees and task groups. Since the INCITS Procedures Board Committee is 
requesting input before T10 meets again, I am soliciting your comments by 
If I do not receive specific suggestions, I intend to request that all T10 
numbered documents and working drafts be retained indefinitely in 
electronic format. If any of you disagree, please contact me directly 
and/or copy the T10 reflector.
From: "Barra, Lynn" <lbarra at itic.org>
To: "chairs at standards.incits.org" <chairs at standards.incits.org>,
	 "vice-chairs at standards.incits.org" 
<vice-chairs at standards.incits.org>
Date: Fri, 18 Sep 2009 13:12:48 -0600
Subject: [Chairs] For Action:  INCITS File Retention Policy Review - 
 for Comments Due by October 20, 2009
To INCITS TC and TG Chairs ?
The INCITS Procedures Board Committee (PBC) is reviewing the INCITS file 
retention policy and procedures as reflected in the INCITS/RD-1, Section 
1.2.1 and INCITS/RD-2, Section 4.5, for possible changes.  The current 
file retention policy notes that the text in the INCITS/RD-1 reads as 
documents are kept for five years while the text in the INCITS/RD-2 is 
more subjective. 
At their August meeting, PBC noted that consistency in a file retention 
policy is important and any policy that is adopted should be followed to 
avoid the appearance of any obstruction.  It was suggested that a tiered 
system for document retention should be investigated.  In doing this, 
INCITS should determine the types of documents it has and the useful life 
of each type, noting that the technical committees should be able to keep 
documents as long as necessary to effectively carry out their program of 
PBC further agreed that the language of the document retention policy 
should be clear for both retaining and discarding documents by setting 
minimum and maximum timeframes as well as what happens to documents that 
are never destroyed. It was noted that the text in the INCITS/RD-2 has 
become out-dated with the implementation of the ICMS and that any proposed 
revisions to the file retention policy should include a review of the ANSI 
Essential Requirements to ensure compliance.
PBC established an Ad Hoc to review the current file retention policy in 
the INCITS/RD-1 and INCITS/RD-2 and propose revisions and solicit input 
|from the technical committees.	Following the recent PBC meeting, the 
following action item was assigned:
Action Item (090813-02):  The Secretariat will solicit comments from the 
technical committees regarding what documents should be retained and what 
documents destroyed, and if they have any advice for the timeframes for 
these actions.
Requested Action:
TC Chairs are requested to forward comments regarding the types of 
documents that should be retained and what documents would be acceptable 
to destroy, and suggestions for the timeframes in retaining and destroying 
documents.  Contributions should be submitted to lbarra at itic.org by 
October 20, 2009 for consideration at the next PBC meeting.
Lynn Barra
Director, INCITS Standards Operations
INCITS/Information Technology Industry Council
1101 K Street NW  Suite 610
Washington DC  20005
T: 202-626-5739
E: lbarra at itic.org
W: www.INCITS.org
John Lohmeyer		       Email: lohmeyer at t10.org
LSI Corp.		       Voice: +1-719-533-7560
4420 ArrowsWest Dr.		Cell: +1-719-338-1642
Colo Spgs, CO 80907

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