Last week's T10 meeting

John Lohmeyer lohmeyer at
Tue Mar 18 09:30:49 PST 2003

* From the T10 Reflector (t10 at, posted by:
* John Lohmeyer <lohmeyer at>

Bob Snively, T11 Chair, was kind enough to share the below letter he wrote for T11 members. Everything he says applies equally well to T10. If you are having trouble with your travel management organizations, please share this letter with them. I will be glad to answer any questions they may have.



InterNational Committee for Information Technology Standards
 INCITS Secretariat, Information Technology Industry Council (ITI)
 1250 Eye St. NW, Suite 200, Washington, DC 20005
 Phone:  202-737-8888
 Fax:    202-638-4922
 Email:  incits at

March 10, 2003

 To:     Travel management organization for T11 member

 From:   Robert Snively
         Chair, INCITS Technical Committee T11
         Brocade Communications Systems, Inc.
         1745 Technology Drive
         San Jose, CA 95110      

 RE:     Hotel Stays for T11 meetings

 Volunteers from among the T11 membership host T11 meetings.  The cost of hosting such events is very high, significantly more than any host can budget for such activities.  Instead of a meeting fee, most hosts negotiate a contract with the hotel by which a portion of the revenue obtained from the room charge is allocated to cover the cost of the meeting rooms.  The contracted room rate is usually predicated on a minimum number of hotel rooms occupied for a certain number of nights.   Note that meeting fees would be much higher than the contracted room rate because T11 is a volunteer organization composed entirely of engineering people.   It does not have the administrative support necessary to administer a meeting fee.

 It is important that all attendees, except those who live locally, register and stay in the hotel selected by the host at the T11 contracted room rate so that each member contributes the proper share of the meeting fees and so that the member's room nights are counted in the required room night total.  

While competing hotels and rates are surely available, it is vital to T11's hosts that all attendees stay at the meeting hotel and at the contracted meeting room rate.   

This official notification of the requirement to use T11 hotels and T11 room rates while attending T11 meetings should be transmitted to your travel management organizations if required.  Your organization may contact me if there are any questions.

 Sincerely yours,


Robert Snively
 Chair, INCITS TC T11
 rsnively at
 408 779 4321

 John Lohmeyer                  Email: lohmeyer at
 LSI Logic Corp.                Voice: +1-719-533-7560
 4420 ArrowsWest Dr.              Fax: +1-719-533-7183
 Colo Spgs, CO 80907

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