Fwd: [Chairs] IMPORTANT: INCITS 2010 Invoicing Schedule and Information
lohmeyer at t10.org
Wed Oct 7 09:24:08 PDT 2009
Formatted message: <a href="http://www.t10.org/cgi-bin/ac.pl?t=r&f=r0910073_f.htm">HTML-formatted message</a>
Please see the 2010 invoicing information below. -- John
>From: "Barra, Lynn" <lbarra at itic.org>
>To: "chairs at standards.incits.org" <chairs at standards.incits.org>
>CC: "Deutsch, Donald" <donald.deutsch at oracle.com>, "Hughes, Jim"
> <jim.hughes at microsoft.com>, "Wennblom, Philip"
<philip.c.wennblom at intel.com>,
> "Wright, Don" <don at lexmark.com>
>Date: Tue, 6 Oct 2009 19:07:31 -0600
>Subject: [Chairs] IMPORTANT: INCITS 2010 Invoicing Schedule and Information
>To INCITS TC and TG Chairs
>Its that time of year again and the INCITS Secretariat has started the
process for generating invoices for 2010 participation. Note that the
membership cycle begins on December 1, 2009 and ends November 30, 2010.
>In August, TC and TG Chairs were emailed a membership report of
organizations and representatives on record for their committee. The
Secretariat has received some updated information from you and/or directly
|from members. When invoices are issued, the principal contact that INCITS has
on record is the individual who will receive the invoices (unless an
organization has requested a separate designed billing point of contact).
>Beginning with the 2010 membership cycle, the automated features of the
billing system will be used to issue invoices, reminder notices, final
notices and sadly termination notices. The schedule is as follows:
>1. October 29: The billing system will take a snapshot of each committee
to generate invoices with existing information.
>2. November 1: The 2010 invoices are emailed to the Principal
representative (or to the designed billing contact).
>3. December 1: A 30-day reminder notice to unpaid organizations is
emailed to the Principal representative (or to the designed billing contact).
>4. January 1: Final notices to unpaid organizations are emailed to the
Principal representative (or to the designed billing contact). A summary of
organizations that received a final notice will be emailed to TC/TG Chairs on
>5. February 1: Memberships are deactivated if unpaid and cancellation
notices are emailed to the Principal representative (or to the designed
billing contact). If deactivated, organizations are welcome to re-establish
participation in accordance with the INCITS/RD-2 and should contact the
INCITS Secretariat. A summary of deactivated organizations will be emailed to
TC/TG Chairs on February 2.
>Principal representatives should be reminded that if they do not receive an
invoice, they should contact the Secretariat immediately. Maintaining
membership is the responsibility of the member organization (Principal and
Alternates). Purchase orders, contracts and agreements must be fully
executed and received at the INCITS Secretariat before the February 1, 2010
deadline to ensure uninterrupted service. For purchase orders, contracts and
agreements received after January 1, 2010, payment in full must be received
within 60 days to avoid deactivation.
>Note to Chairs:
>Please ensure both Principal and Alternate members are aware of the above
schedule of invoicing activities. Membership data can be provided upon
request and changes can be submitted via email.
>- Committees already transitioned to ICMS - Chairs can log into ICMS
and download their rosters for review and members can view and update their
own participation or submit changes via email.
>- Committees not transitioned to ICMS - Chairs should contact the
Secretariat for ICMS access to their rosters; membership changes can be
submitted via email.
>Please contact the Secretariat any questions.
>Lynn Barra (lbarra at itic.org, 202-626-5739)
>Barbara Bennett (bbennett at itic.org, 202-626-5743)
>Serena Patrick (spatrick at itic.org, 202-626-5741)
>Debbie Spittle (dspittle at itic.org, 202-626-5746)
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